November 2020 Minutes
MINUTES OF WILSFORD PARISH COUNCIL MEETING HELD VIA VIDEO LINK (ZOOM) AT 7.30PM ON TUESDAY 10 NOVEMBER 2020
Present: Cllr S Davey (Chairman)
Cllrs M Harrison, Mrs J Clements, Ms M Miller, P Bramley
R Sirs, and R Frankland
In Attendance: County Cllr A Hagues, Mrs J Scott-Combes and Denise Gascoyne Parish Clerk
Public Forum:
Mrs Scott-Combes gave an update on the newsletter. She said that a nominal amount could be charged for advertising to help alleviate the costs. These would be paid direct to the parish council. The next newsletter would be a double edition covering December/January. She was looking for topics for the next few months, which could include some history of the village. Ideas would be very welcome.
Cllr Miller reported that the noticeboard near the Post Office needed maintenance. Cllr Harrison agreed to have a look and see what was needed.
Simon Pattison Mid Uk had sent his apologies but he had sent an update which included The Unit 11 extension is still to be determined by LCC, but it was hoped planning permission would be received early December.
Quotations were being sought for the right-hand turn lane into the site.
The extension to Unit 18 near the High Dyke is almost complete and the mound of soil will be moved to form the new bund alongside the new extension.
A Village Christmas Tree had been suggested this year. As money had been put aside for VE Day which never took place Cllrs agreed to help fund the project. Donations towards this had also been received from local companies, and the balance would be paid by the Parish Council.
The meeting began at 7.55pm
1.Chairman’s Welcoming Remarks:
The Chairman welcomed everyone to this virtual meeting.
2.Apologies for Absence:
There were none.
3.Declarations of Interest:
Cllr M Miller Item 8(c) Cllr Davey has a dispensation for Church/Cemetery matters.
4.To approve as a correct record the notes of the meeting held on 13 October 2020. These had been delivered to the Chairman.
It was proposed, seconded and
Resolved: by a show of hands that the minutes of the meeting held on 13 October 2020 be accepted as a true record. These were signed by the Chairman and would be returned to the Clerk.
5.Reports from County Councillor and District Councillor:
a. County Cllr Hagues reported that Highways should not have closed the enquiry re the state of Main Street after resurfacing earlier in the year. The job has now been re-opened. There had been a fault with the sticky stuff and the same thing had happened to other areas done at the same time. The work cannot be redone until 12 months after the original which means the work will take place between May and September next year.
County Cllr Hagues also reported that the Spalding relief road works on the B1356 would be starting. Lincoln Castle will remain open during lockdown. Main libraries will remain open, but titles needed to be pre-ordered. He said he had heard of giant poppies being painted on roundabouts, but there was not one on Holdingham Roundabout. The Lincoln Eastern Bypass is due to open in December.
b. There was no report from District Cllr R Jackson.
6.Reports from Outside Bodies:
a.Village Hall – A discussion took place re the village hall, CLT and steering group. It was agreed that the only way forward would be for the 3 chairs to meet. It was suggested that James Bell Chair of the village hall would be asked to offer a couple of dates.
b. CLT – See above.
c. Allotments – Cllr Frankland reported that there were no vacant plots. All outstanding invoices had been paid. Due to the pandemic an AGM still had not been held.
d. St Mary’s Church – Nothing to report except to say that the Church was open only for funerals with limited numbers and for 1 hour a week on a Wednesday for private prayer.
e. Cemetery – Henry Tickler and Andrew Newton had both said they would be available for the annual clean up scheduled for 06 March 2021.
7. Playing field:
a. The Playing Field Events Team Cashbook to 31 October 2020 and bank statement to 09 October 2020 had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the Playing Field Events Team Cashbook to 31 October 2020 and the bank statement to 09 October 2020.
b. The Playing Field Inspection would be carried out during November, this had been delayed through Covid-19. Future maintenance and checks would be discussed after the report had been received.
8.Parish Clerk Update:
a. The parish Clerk had requested the Neighbourhood Policing Team to conduct a spend check at Town End. PCSO Ironmonger had replied on 18 October saying he would look over the next few days. The Clerk had also spoken to Simon Pattison Mid UK who said he would remind the drivers of their lorries of the speed limit.
b. The Speed Survey conducted had been received from Lincolnshire Road Safety Partnership. This had been forwarded to all Cllrs. It was agreed that the statistics were not as alarming as they first feared, and drivers were only just over the speed limit.
It was proposed, seconded and
Resolved: not to consider the Enforcement element of Community Speed Watch.
c. Nothing further to report on the website, except the old one is now impossible to gain access to.
9.Correspondence:
a. NKDC latest for Parish Councils – circulated to all Cllrs.
b. LCR (Local Council Review) – forwarded to Cllr Davey.
c. Notice of Public Consultation Draft Tree Strategy – circulated to all Cllrs.
d. Local Councils Update November 2020 – circulated to all Cllrs.
e. Notification of temporary traffic restriction Wilsford Warren from 10.00pm 30.11.20 to 06.00am 01.12.20. FOR INFORMATION ONLY.
f. Clerks and Councils Direct – forwarded to Cllr Davey.
10.Planning:
a. 20/0725 Planning permission for conversion of barn into a dwelling Sleaford Golf Club. FOR INFORMATION ONLY
b. PL/0116/20 Retrospective planning application to regularise existing site infrastructure incl. welfare accommodation, car parking and water storage tank for the lifetime of the quarry Copper Hill Quarry. It was proposed, seconded and
Resolved: to make no comments on this retrospective planning application.
11.Finance:
a. The Cashbook and Bank Reconciliations to 31 October 2020 had been forwarded to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hand to accept the cashbook and bank reconciliations to 31 October 2020.
b. The Approval List for BACS Staff Payment had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the BACS Staff Payment and to authorise the amount to be paid.
c. The Approval List for BACS Payments had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the BACS Payments listed below and to authorise the Clerk to make the payments.
R & W Office Supplies Newsletter £70.00
James Bell PC Website maintenance fee £25.00
P E Hempstead Grass cutting £451.44
The £75.00 from the Allotment Association had been received and banked.
d. Cllr Harrison Finance Lead and the Parish Clerk had looked at the figures proposed for the Precept next year. Cllr Harrison made a few suggestions which would be incorporated into the figures ready for the finance meeting next month.
12.Reports from Councillors:
a. Cllr Miller reported that the streetlight was out on the ‘Plot Path’ and this would be reported.
13.Training:
There were none this meeting.
14. Date of next meeting: The date of the next meeting was noted as 08 December 2020 at 7.30pm. However, this could be subject to change. This is a Finance meeting only and closed to the public.
15.Resignation of Councillor:
Philip Bramley tendered his resignation. He had been a parish councillor for a number of years and had decided to stand down.
The Chairman thanked Mr Bramley for all his hard work over the years, and all councillors agreed he would be very much missed.
The Clerk would contact NKDC informing them of the vacancy and notices would be put up on the notice boards in due course.
This part of the meeting closed at 8.55pm
15.To resolve to move into Closed Session:
a. It was proposed, seconded and
Resolved: by a show of hands that the Parish Council move into Closed Session in accordance with the Public Bodies (admission to meetings) Act 1960 due to the confidential nature of the meeting about to be transacted.
The meeting continued in the absence of the public and press. (Not for publication by Virtue of Section 100(a) Part 4 of the Local Government Act 1972, the items being of a confidential nature.
a.Following a full discussion re grass cutting tenders, it was proposed, seconded and
Resolved: that the grass cutting tenders would be awarded at the Finance Meeting in December and the contractors informed.
Initialled …………………….
b. Following a full discussion re requests for funding, it was proposed seconded and
Resolved: that the requests would be confirmed at the Finance Meeting in December and applicants informed.
This part of the meeting closed at 9.16pm.
Signed: ……………………………..
Chairman Wilsford Parish Council
05 January 2021