October 2020 Minutes
MINUTES OF WILSFORD PARISH COUNCIL MEETING HELD VIA VIDEO LINK (ZOOM) AT 7.30PM ON 13 OCTOBER 2020
Present: Cllr S Davey (Chairman)
Cllrs M Harrison, Ms M Miller, P Bramley, R Frankland, Mrs
J Clements and Cllr R Sirs
In Attendance: County Cllr A Hagues, 2 parishioners and Denise
Gascoyne Parish Clerk
Public Forum:
A parishioner attended the meeting and said he was most concerned about the speeding at Town End. Despite the signs traffic was now regularly speeding in the area. Parishioners had met with the LCC Road Safety (Accident Investigation) Manager who had suggested a Community Speed Watch, and another position for SID (Speed indicator device) This was on the agenda and would be discussed at Item 8(b).
Cllr Harrison questioned the large heap of soil that now has safety fencing round that is outside on the verge of Mid UK. It appears to be growing daily.
Cllr Mrs Clements asked if parishioners could be reminded to keep their doors locked, even when they were in. A recent burglary in the village had been committed between 11.00am-2.00pm.
Cllr Ms Miller said that the noticeboard near the post office needed attention. Cllr Harrison said he would investigate.
Cllrs Ms Miller reported that the moss on the pathways behind the post office was now bad and in the winter would cause a hazard. County Cllr A Hagues agreed to report this to Highways.
Cllr Ms Miller said the lane from School Lane opposite the village hall to Kelby, the top was collapsing. County Cllr A Hagues agreed to report this to Highways.
James Bell attended the meeting about the Wilsford Parish Council website. He had been employed to set up and transfer everything over from the old website as per Government guidelines to the new website, including putting everything in an accessible format with text web pages. Everything on the site prior to September 2018 could be archived but still had to be changed to PDF/A.
The meeting began at 8.05pm
1.Chairman’s Welcoming Remarks:
The Chairman welcomed everyone to the Zoom meeting.
2.Apologies for Absence:
There were no apologies for absence.
Initialled ………………….
3.Declarations of Interest:
Cllr Davey declared an interest in Item 5(d) and Cllr Ms Miller declared in interest in Item 8(d).
4.To approve as a correct record the notes of the meeting held on 08 September 2020. These had been delivered to the Chairman.
It was proposed, seconded and
Resolved: by a show of hands that the minutes of the meeting held on 08 September 2020 be accepted as a true record. These were signed by the Chairman and would be returned to the Clerk.
5.Reports from County Councillor and District Councillor:
a. County Cllr A Hagues gave a verbal report including an update on the Covid-19 situation in Lincolnshire Schools.
b. District Cllr R Jackson had sent his apologies but forwarded a report. This had been circulated to all Cllrs.
6.Reports from Outside Bodies:
a. Village Hall – Cllr Sirs gave an update on the village hall. He said work was being done on the hall, including hot water. Parking was a problem for the village hall. Cllr Sirs said preliminary discussions were taking place re access to that hard pad on the playing field.
b. CLT – Cllr Bramley reported a meeting had been held and as landlords of the village hall it was discussed what can be done at the village hall without changes to the lease.
c. Allotments – Cllr Frankland said the AGM had had to be postponed due to Covid-19, therefore committee would remain in office until an AGM could be held.
d. St Mary’s Church – Cllr Davey said the church was still in lockdown. At present a service was being held in just one church in the group.
e. Cemetery – Parish Councillors discussed a date for the annual cemetery clean up.
It was proposed, seconded and
Resolved: by a show of hands to diarise 06 March 2021 as the date for the annual clean-up.
7.Playing Field:
a. Cllr Harrison and Cllr Bramley reported that the pitch works had now been completed. It appeared there had been talk in the village that this work should not have been done without consultation and using public money. This was not the case at all. The work was done as a safety issue using funds raised for this purpose by the playing field committee. The pitch was not just for football, this was part of the playing field and could be used for all sports. The Clerk was asked to contact the grass cutting contractor and say the pitch could be cut but suggested it should be done in a different direction.
b. The Playing Field Administrator had confirmed that the Annual Return had been submitted to the Charity Commission. FOR INFORMATION ONLY
c. The Playing Field Public Liability Insurance had been paid. FOR INFORMATION ONLY.
Initialled …………………..
d. The Clerk confirmed money had been transferred from Playing Field Events Team to current account to pay Fineturf. FOR INFORMATION ONLY
8.Parish Clerk Update:
a. The Clerk had written to Royal Mail re the positioning of the post box. To date no reply had been received.
It was proposed, seconded and
Resolved: by a show of hands to leave the matter on file.
b. Speeding had been discussed in the Open Forum, but further comments were made. One suggestion was to extend the 30mph limit to the other side of Waterloo Farm and to have another location for SID (Speed Indicator Device) County Cllr A Hagues agreed to contact highways about both these issues. Parishioners agreed to investigate Community Speed Watch
It was proposed, seconded and
Resolved: to contact Mid UK re the speeding of lorries on Town end and contact the Neighbourhood Policing Team.
c. The phone box had at last been repainted. Cllrs Sirs and Harrison had been down and cleaned the area round the phone box where the flakes of paint had been left. The Chairman thanked them.
d. The Clerk reported that many parish councils had employed somebody to set up the new website. This was proving well beyond the IT skills of most clerks. Cllrs thanked Mr Bell for his work so far. After a short discussion it was proposed, seconded and
Resolved: to pay Mr Bell a further set up fee and a monthly fee for maintaining the parish council website.
9.Correspondence:
a. LALC confirmation all parish council meetings should take place digitally if possible – circulated to all Cllrs.
b. NKDC updates – circulated to all Cllrs.
c. Latest Covid-19 information for parish councils – circulated to all Cllrs.
d. LALC AGM details – circulated to all Cllrs.
e. Anglian Water pipeline update – circulated to all Cllrs.
f. Local Councils Update October 2020 – circulated to all Cllrs.
g. LALC County Committee vacancies – circulated to all Cllrs.
h. LALC e-news – circulated to all Cllrs.
i. NPT Newsletter – circulated to all Cllrs.
j. Temporary road closure Wilsford Level Crossing 8pm 10.11.20 to 6am 11.11.20. FOR INFORMATION ONLY
10.Planning:
a.19/0105 Amendment and 20/0952 Planning Permission to reduce time for a period of 5 years to extend and align existing permission for using three layers torched on felt covering St Mary’s Church. FOR INFORMATION ONLY
Initialled …………………….
b. 20/0725 Amended details for conversion of barn into dwelling Sleaford Golf Club
It was proposed, seconded and
Resolved: by a show of hands to make no comments on this application.
c. 20/0758 Planning permission for change of use from Communal Function Room to Wedding Venue. FOR INFORMATION ONLY.
d. 20/0705 Planning permission northerly and easterly quarry extension Ancaster Quarry. FOR INFORMATION ONLY.
e. PL/1004/20 Planning application for change of use Building 11 to accommodate waste plastic recovery and pelletising plant operation New Earth Solutions (West)Ltd
It was proposed, seconded and
Resolved: to make no comments on this application.
11.Finance:
a. The Approval List for BACS staff payments had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the BACS staff payments amounting to £464.16 and to authorise the Clerk to make the payments
b. The Approval List for BACS payments had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the BACS payments listed below and authorise the Clerk to make the payments
R & W Office Supplies Newsletter £70.00
L.A.L.C Local Council Review £17.50
Ms J Scott-Combes Coffee Morning expenses £58.86
Fineturf Football Pitch Maintenance £7309.54
P E Hempstead Grass cutting £451.44
Selby Office Supplies Toner £85.16
ICO Data Protection £35.00
M Harrison Playing field misc. expenses £55.43
Micari Engineering Goal post sockets £60.00
James Bell Parish Council website £250.00
c. The Cashbook and Bank Reconciliations to 30 September 2020 had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the Cashbook and Bank Reconciliations to 30 September 2020
c. The Playing Field Events Team to 30 September 2020 had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: to accept the Playing Field Events Team Cashbook to 30 September 2020.
Initialled ……………………….
e. The first draft budget had been circulated to all Cllrs. After a short discussion, it was proposed, seconded and
Resolved: Cllr Harrison Financial Lead and the clerk look at the budget so far and report back to the next meeting.
f. After a recent report of fraud, the Clerk felt that the financial security of the parish council should be tightened. After a short discussion, it was proposed, seconded and
Resolved: that Cllr Harrison the Financial Lead receive copies of the bank statements and sign them and check the accounts on a regular basis.
12.Reports from Councillors:
a. All had been dealt with in previous items.
13.Training:
a. None noted at this time.
14.Date of Next Meeting:
a. To note the date of the next meeting as 10 November 2020. Format to be agreed nearer the time.
There being no further business this part of the meeting closed at 21.15pm
15. To resolve to move into Closed Session:
a. It was proposed, seconded and
Resolved: by a show of hands that the Parish Council move into Closed Session in accordance with the Public Bodies (admission to meetings) Act 1960 due to the confidential nature of the business about to be transacted.
The meeting continued in the absence of the public and press. (Not for publication by Virtue of Section 100(a) Part 4 of the Local Government Act 1972, the items being of a confidential nature.
Following a full discussion, it was proposed seconded and
Resolved: by a show of hands to not employ a handyman at this time.
This part of the meeting closed at 21.02pm
Signed: …………………………..
Chairman Wilsford Parish Council
10 November 2020
It is important to understand that the information given above represents notes of the Virtual (Zoom) meeting which took place on 13 October 2020 and do not become Minutes of WILSFORD PARISH COUNCIL until accepted or otherwise at the next meeting.