April 2020 Minutes
MINUTES OF WILSFORD PARISH COUNCIL MEETING HELD VIA VIDEO LINK (ZOOM) AT 7.30PM ON 14 APRIL 2020
Present: Cllr S Davey(Chairman) Cllrs. M Miller, M Harrison, P Bramley.
Mrs J Clements, R Sirs, and R Frankland.
In Attendance: District Cllr R Jackson, one member of the Wilsford Support Volunteer Network and Denise Gascoyne (Parish Clerk)
Public Forum:
The member of the Wilsford support Volunteer Network explained that this was now up and running. She had applied to County Cllr A Hagues to fund 2 colour print editions of the newsletter, if not she asked if the Parish Council would be willing to do so. She said if there was enough interest they may consider using the village hall to prepare hot meals for those in need. Health and Safety etc would be investigated. She suggested the Parish Council could investigate if this was a viable option.
The Chairman thanked the group for all their hard work in helping the parishioners during this pandemic. Councillors did not think there was a call to cook hot meals at the village hall at this time, they felt that friends and neighbours were all rallying round and did not know of anyone that would need this support.
The Clerk had said Age UK would deliver to the door 21 meals for £20 7 breakfasts, 7 lunches and 7 dinners for the over 65s. It was suggested that a copy of this flyer be put through the doors of Blackberry Way, Myers Close, Paddock Close, St Marys Close and School Lane.
Cllr Mrs Clements asked if it would be possible to have a skip on the village hall carpark. It was generally felt that this would not be possible at this time due to the lockdown but would be considered at a future meeting.
Cllr Mrs Clements asked if it would be possible to request NKDC update their list for items that could be put in the re-cycling bins. Originally Mid UK were to be asked but SKDC and NKDC have different ideas.
District Cllr Russell Jackson attended the meeting and said that the council were operating but working from home, committees were being reduced especially planning and they would also be meeting by video conferencing. He said due to the increase in fly-tipping it was possible that the Household Waste Re-Cycling centres may be allowed to open in the future.
The meeting began at 7.55pm
1.Chairman’s Welcoming Remarks:
The Chairman Cllr Davey welcomed everyone to this video meeting.
2.Apologies for Absence:
There were none.
Initialled ……………………..
3.Declarations of Interest:
There were none.
4.To approve as a true record the notes of the meeting held on Tuesday 10 March 2020.
The notes of the meeting held on Tuesday 10 March had been circulated to all parish councillors.
It was proposed, seconded and
Resolved: by a show of hands that the minutes of the meeting held on Tuesday 10 March 2020 be accepted as a true record. These would be signed by the Chairman when restrictions are lifted after the Covid19/Coronavirus pandemic has passed.
5.Supsension of Standing Orders/Financial regulations.
a. Due to the ongoing Covid-19 Pandemic it was proposed, seconded and
Resolved: by a show of hands that the Parish Council give delegated authority to the Parish Clerk and Chairman to suspend any relevant Standing Order or Financial Regulation as necessary to ensure the smooth running and operation (wherever possible) of the Parish Council for a period of no longer than 4 months.
b. Budgetary Control and Authority to Spend:
It was proposed, seconded and
Resolved: by a show of hands to authorise an increase in spending limit to the Parish Clerk from £100.00 to £500.00 (Financial regulation Page 3 item 3(d)) after emailing an Approval List to all Cllrs.
c. Policy Updates:
It was proposed, seconded and
Resolved: by a show of hands that delegation is afforded to Parish Clerk to update policy documentation where revision dates are the only necessary updates and such updated to be ratified by the Parish Council at a future meeting.
d. Orders for Payment:
It was proposed, seconded and
Resolved: by a show of hands that any order due for payment would be made by BACS. This would only be implemented after the Approval List had been sent to all Parish Cllrs and agreed.
e. General Information Updates:
It was proposed, seconded and
Resolved: by a show of hands to keep all parish councillors (via email/telephone) and members of the public (via parish council website) updated on any advice where relevant.
6.Annual Council Meeting/Annual Parish Meeting:
It was proposed, seconded and
Resolved: by a show of hands to cancel the Annual Council Meeting/Annual Parish Meeting (scheduled for 12 May 2020) the roles of Chairman, Vice-Chairman and RFO will remain the same until 12 May 2021.
Initialled ………………………
7.Parish Clerk Update:
a. The Parish Clerk reported a letter had been received from the CEO at the Post Office which said their senior team was looking into the position of the post box. Cllr Sirs reported this had now been totally removed. After a short discussion it was
It was proposed, seconded and
Resolved: by a show of hands to write back to the Post Office and to MP Caroline Johnson and ask if she can help.
b. The Parish Clerk had reported to Mid UK Recycling litter blowing off a lorry giving them the number plate. A reply had been received stating it was a third-party lorry and the sheet was not fully secured before leaving the site. As the driver is a regular visitor to the site he had been reminded of the need to ensure the sheet is properly secured before leaving.
8.Correspondence:
a. The consultation to expand St George’s Academy had been extended from 03 April to 24 April at 9.00am to provide some additional time for consideration. Cllrs had no comments to make.
b. LIVES had requested extra funding by way of donations.
It was proposed, seconded and
Resolved: by a show of hands not to give a donation at this time.
c. Updates from NKDC had been circulated to all Cllrs.
9.Planning:
a.20/0152 Planning permission to replace existing temporary storeroom with permanent storeroom Wilsford village hall. FOR INFORMATION ONLY.
b. 20/0114 Planning permission for erection of single-storey glass room to rear elevation 56 Main Street. FOR INFORMATION ONLY.
c. 20/0243 Notification that TPO not required for felling Eucalyptus Rose Cottage. FOR INFORMATION ONLY.
d. 19/1472 Planning application for erection of agricultural store land behind 53 and 55 Main Street.
It was proposed, seconded and
Resolved: by a show of hands to make no comment on this application.
e. NKDC had sent an update re planning applications – circulated to all Cllrs.
f. 20/0415 Planning application to replace wooden external staircase with a cast iron staircase 56 Main Street.
It was proposed, seconded and
Resolved: by a show of hands to make no comments on this application.
Initialled …………………..
10.Finance:
a. The Cashbook dated 31 March 2020 had been circulated to all Cllrs. However, the Parish Clerk had contacted Edge IT re the Trust Fund (Steve’s Project) and this needed to be taken out of the accounts. An amended Cashbook had been circulated.
It was proposed, seconded and
Resolved: by a show of hands to accept the amended Cashbook without the trust fund in the figures.
b. Notification had been received of new terms and conditions Lloyds Bank – FOR INFORMATION ONLY.
c. Confirmation had been received from PKF Littlejohn that the 2019/2020 AGAR (Annual Governance & Accountability Return) had been delayed pending clarity over coronavirus implications. The Parish Clerk had completed the AGAR, and this had been circulated to all Cllrs. The books would be delivered to the Internal Auditor.
d. The Approval List for all BACS Payments had been circulated to Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to pay the following invoices by BACS as per The Approval List
P E Hempstead & Sons Grass cutting – village £104.40
P E Hempstead & Sons Grass cutting – Churchyard £63.12
P E Hempstead & Sons Grass cutting – Playing field £66.00
Ms J Scott-Combes Out of pockets expenses £74.95
Debbie Scott Playing field administrator £46.97
St Mary’s Church Council Donation Cemetery grass £550.00
St Mary’s Church Council Donation Church roof £1000.00
Playing field events team Transfer £3000.00
e. The Approval List for staff wages had been circulated to Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to pay staff payments amounting to £377.40 as per The Approval List.
11.Reports:
a. The Clerk reported she had notification that Wilsfest had been postponed to a later date.
12.Training:
a. The Clerk reported that all training had been suspended for the time being. However, there may be some online training soon.
Initialled ……………………….
13.Date of Next Meeting:
a. As it been agreed to cancel the Annual Meeting and Annual Parish meeting, it was proposed, seconded and
Resolved: by a show of hands to hold the next Virtual (Zoom) meeting on 09 June at 7.30pm.
There being no further business the meeting closed at 9.01pm.
Signed: …………………………………..
Chairman Wilsford Parish Council
Date: ……………………………………
It is important to understand that the information given above represents notes of the Virtual(Zoom) meeting which took place on 14 April 2020 and do not become Minutes of WILSFORD PARISH COUNCIL until accepted or otherwise at the next meeting.