June 2020 Minutes
MINUTES OF WILSFORD PARISH COUNCIL MEETING HELD VIA VIDEO LINK (ZOOM) AT 7.30PM ON 09 JUNE 2020.
Present: Cllr S Davey(Chairman) Cllr Ms M Miller, M Harrison, P Bramley
Mrs J Clements, R Sirs and R Frankland
In Attendance: County Cllr A Hagues, District Cllr R Jackson and D Gascoyne
Parish Clerk
Public Forum:
No public were present, however Cllrs had comments to make. Cllr Mrs Clements had been asked about the additional land purchased by Tamar at Sudbrook. The Clerk said she had been informed that the land would not be used for mineral working as the Minerals and Waste Local Plan makes sufficient provision for sand and gravel up to the end of 2031. Therefore, any planning would more than likely be refused.
Cllr Harrison commented that the grass near the bungalows on Paddock Close had not been cut. The Clerk would investigate.
Parishioners were concerned that once the football pitch was back in use they may not be able to walk their dogs. Cllrs agreed that there was nothing stopping anybody walking their dogs if they picked up the dog mess around the perimeter of the field, but to avoid walking along the pitch.
The meeting began at 7.45pm
1.Chairman’s Welcome:
The Chairman Cllr S Davey welcomed everyone to the second Zoom meeting.
2.Apologies for Absence:
There were none.
3.Declarations of Interest:
There were none.
4.To approve as a correct record the notes of the meeting held on 14 April.
The notes of the meeting held on 14 April had been circulated to all parish Cllrs.
It was proposed, seconded and
Resolved: by a show of hands that the minutes of the meeting held on 14 April 2020 be accepted as a true record. These were signed by the Chairman.
5. Reports from County Councillor and District Councillor:
a. County Cllr Hagues had reported that the work on the Rugby Club junction would start. He had also reported that the grounds of Lincoln Castle had opened on 23 May. Most schools had opened for some primary school children. Household waste recycling centres had also opened on 18 May for garden waste and wood only. Other items could now be taken although no vans were allowed, and you still had to book. To date there had been 23800 bookings.
Initialled ……………………..
Cllr Hagues said that surfacing dressing A153 Sleaford Road/Back Lane/Town End was scheduled for 11 June 2020.
b. A parishioner had emailed the parish council about the state of Main Street since it had been resurfaced. The email had been passed to Cllr Hagues. He said to date he had heard nothing but would chase.
c. The Clerk had said the Community Gangs doing minor works were scheduled to be in the Ancaster area from 27 July. Cllrs had provided a list of works and this would be forwarded to County Cllr Hagues, to see if these could be included in the programme.
District Cllr Jackson said that some codes had been changed on defibrillators around the county. He suggested we check ours.
He said temporary cycle lanes and widening of pavements were to begin soon.
At present all car parks were still free to park, to avoid paying by cash. He said a lot of revenue was being lost and he expected this to change in the coming weeks.
The voter ID scheme that was trialled in NKDC had been taken to court by a person saying people did not have the right ID to be able to vote. The case was dismissed.
Cllr Jackson said that if anyone wishes they could join in the virtual planning meetings from NKDC if they wished.
The Chairman thanked County Cllr Hagues and District Cllr Jackson for their input.
6. Reports from Outside Bodies:
a. Village Hall – there was no report from the village hall. However, the Chairman had been asked about the donation to the village hall for a new door. In the meeting in January when Cllrs were setting the precept they had resolved to donate £1800 but not necessarily for a new door, as they did not feel this was a priority. Cllrs had suggested that a revamp of the kitchen would be a better use of Parish Council funds. Cllr Sirs had already acquired a cooker and requested a meeting with the village hall committee to decide where the money would be best spent. The village hall had received a £10,000 Government grant to offset loss of income during closure and Cllr Sirs was asked to contact the committee to see what their plans were for this money along with how they proposed to spend our donation. Cllr Sirs stressed that the village hall committee needed to produce a 3-year projection of works and costs.
b. CLT – nothing to report.
c. St Mary’s Church – The Chairman reported that the Church could open for private prayer from 15 June. However, it was likely that only one of the 6 churches in the East Lovedon Group would open at first so that necessary procedures for cleaning and sanitising could be worked out before being replicated by the other churches.
d. Allotments – Cllr Frankland reported that all plots were taken and there was a waiting list. Cllr Frankland and the Clerk would discuss the Tenancy Agreement. It was proposed, seconded and
Resolved: by a show of hands to pay any solicitor costs to renew the agreement.
Initialled ……………………….
7. Playing Field:
a. The Playing Field Administrator had sent her annual report to March 2020 and cashbook. These had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the report and cashbook.
8. Parish Clerk Update:
a. A re-cycling poster as to what can be put in recycling bins had been received from NKDC.
b. The Chairman had written a reply to Mr Hogg Senior Public Affairs Manager Royal Mail re removal of post box. A reply had been received saying he would investigate the points raised as a matter of urgency. Cllr Harrison said he would clear back the foliage where the original post box had stood.
c. The phone box had been scheduled for refurbishment in Spring 2020. Due to the ongoing pandemic this had not yet been done. The Clerk to chase.
d. LIVES had suggested that the defibrillator at School Lane was due for a check. Cllr Bramley had been and checked both defibrillators and confirmed that both pads and batteries had been changed in 2019. Expiry date was 03 July 2022. The Clerk agreed to make a note of this.
e. The Calendar of Meetings for 2020/2021 had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the meeting dates but agreed these could be subject to change if necessary.
9. Correspondence:
a. Local Councils Updates May and June 2020 – circulated to all Cllrs.
b. Letter from Secretary of State – circulated to all Cllrs.
c. Updates from NKDC – circulated to all Cllrs.
d. Complete Proposal Ash Villa South Rauceby – circulated to all Cllrs.
e. LALC e-news – circulated to all Cllrs.
f. Update from Development Management Service NKDC – circulated to all Cllrs.
g. LCC guidance for managing social distancing in urban areas.
h. LCC Town & Parish Council newsletter – circulated to all Cllrs.
10. Planning:
a. Change of Street Numbering Mulberry House 2 School Lane. FOR INFORMATION ONLY.
b. Pl/0046/20 Planning application for extension to shed 1B (and 1A) to form covered storage area for SRF (Solid replacement fuel) material. New Earth Solutions.
It was proposed, seconded and
Resolved: by a show of hands to make no comments on this application.
c. PL/0040/20 Planning application for Northerly and Easterly Quarry Extension Ancaster Quarry.
It was proposed, seconded and
Resolved: by a show of hands to make no comments on this application.
Initialled ……………………….
d. PL/0047/20 Planning application for installation of liquid natural gas storage tank with ancillary ambient vaporisers, hardstanding, security fencing and landscaped earth bunding New Earth Solutions
It was proposed, seconded and
Resolved: by a show of hands to make no comments on this application.
e. PL/0048/20 Planning application for installation of liquid natural gas storage tank with ancillary ambient vaporisers, hardstanding, security fencing and landscaped earth bunding New Earth Solutions
It was proposed, seconded and
Resolved: by a show of hands to make no comments on this application.
f. PL/0056/20 Planning application for proposed reinstatement of Building 3B. Replacement of Building 4 and erection of Building (4B) including installation of internal fixed plant to accommodate materials recovery operation. New Earth Solutions (West).
It was proposed, seconded and
Resolved: by a show of hands to make no comments on this application.
g.19/1472 Planning application erection of agricultural store land behind 53/55 Main Street (Application date October 2019 Validated March 2020) FOR INFORMATION ONLY
h.PL/0029/20 Planning permission to continue restoration of the historic section of Copper Hill Quarry and to continue to operate. FOR INFORMATION ONLY
i.20/0656 Planning application for change of use from holiday let to dwelling Waterloo Farm.
It was proposed, seconded and
Resolved: by a show of hand to make no comments on this application.
11.Finance:
a. The News & Views had requested additional funding to incorporate village views, photographs etc.
It was proposed, seconded and
Resolved: by a show of hands to support the News and Views.
b. The Cashbook and Bank Reconciliations to 31 May 2020 had been circulated to all Cllrs. It was proposed, seconded and
Resolved: by a show of hands to accept the Cashbook and Bank Reconciliations to 31 May 2020.
c. The Approval Lists for payments to 11 May 2020 had been circulated to all Cllrs. These had been approved for payment retrospectively.
Initialled ……………………….
d. Section 1 of the Annual Governance Statement 2019/2020 was read out by the Chairman. It was proposed, seconded and
Resolved: by a show of hands that Section 1 of the Annual Governance Statement be filled in and signed by the Chairman. The Responsible Finance Officer would sign the form when returned and recorded as Minute Reference 11(e).
e. Section 2 Accounting Statements 2019/2020 had been circulated to all Cllrs. It was proposed, seconded and
Resolved: by a show of hands that Section 2 Accounting Statements 2019/2020 be signed by the Chairman and recorded as Minute reference 11(f).
f. The Certificate of Exemption AGAR 2019/2020 Part 2 had been circulated to all Cllrs. It was proposed, seconded and
Resolved: by a show of hands that the Chairman sign and date the Certificate of Exemption and the Responsible Finance Officer to sign and date the Certificate of Exemption when returned.
g. The Internal Auditor report had been circulated to all Cllrs. It was proposed, seconded and
Resolved: by a show of hands to accept the Internal Auditor Report.
h. The Clerk confirmed that the VAT Repayment of £681.59 had been received.
I. The Approval List for Staff BACS Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved: by a show of hands to accept Staff BACS Payments amounting to £389.64 as per the Approval List, and to authorise the Clerk to make the payments.
j. The Approval List of BACS Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved: by a show of hands to accept the following BACS Payments and authorise the Clerk to make the payments.
Proweb Update and service laptop £25.00
Hazel Hill Internal Audit £60.00
R & W Office Supplies Newsletter £90.00
P E Hempstead Grass cutting – village £341.04
P E Hempstead Grass cutting – playing field £134.40
k. The CLT had asked the Parish Council if they would hold monies for Wilsford Newsletter and Wilsford Walks Leaflet. This has been paid into the parish council account.
l. The Clerk confirmed that interest on the Lloyds savings accounts would be going down from 0.05% to 0.01% from 03.08.20. FOR INFORMATION ONLY
Initialled ……………………..
12. Reports from Councillors:
a. Cllr Harrison said he had been walking round the wooded area at the playing field. A couple of holes had been dug which he filled in. It looked like a BMX track had been made and branches had been cut off trees. The gate was also open. Cllr Harrison asked if he could change the combination on the padlock.
It was proposed, seconded and
Resolved: that the padlock combination number would be changed and the clerk to inform the grass contractor of the new number.
Cllr Bramley and Cllr Harrison were concerned that the original playing field project (Steve’s project) may not now be achievable. With the current situation and changes at Ancaster playing field there may not be enough teams to utilise it. The project team would have a meeting and report back to the parish council with their findings. It might prove necessary to choose another project as a memorial to Steve Turner.
Cllr Miller suggested we create a new Wilsford Facebook page where everyone could access, and all relevant information could be posted. Councillors had no objections and looked forward to seeing the new page.
Vote of Thanks.
Councillors thanked Cllr Miller and Cllr Sirs for all their hard work towards the V.E. Day Celebrations. Unfortunately, due to coronavirus most had to be cancelled, although some parishioners held garden parties within their own family.
Councillors thanked Jackie Scott-Combes and her helpers for all the hard work supporting people in the village during this crisis. Cllrs said they had never realised how many people needed help. They discussed the possibility of part-funding initiatives like coffee clubs etc. This would be on the next agenda for discussion.
13. Training:
a. LALC had confirmed that online training was now available. Details had been circulated to all Cllrs.
14. Date of Next Meeting:
a. The date of the next meeting was set as 14 July 2020 at 7.30pm. Format confirmed as Video link (Zoom)
There being no further business the meeting closed at 20.54pm
Signed ……………………….
Chairman Wilsford Parish Council
14 July 2020
It is important to understand that the information given above represents notes of the Virtual(Zoom) meeting which took place on 09 June 2020 and do not become Minutes of WILSFORD PARISH COUNCIL until accepted or otherwise at the next meeting.