2023-24 Minutes

MINUTES OF WILSFORD PARISH COUNCIL MEETING HELD ON TUESDAY 12 MARCH 2024 AT 7.00PM IN THE SMALL ROOM OF THE VILLAGE HALL.

Present:

Cllr Davey (Chair) Cllrs Sirs, Harrison, Corner, Blankley, Miller and Reseigh

In Attendance:   County/District Cllr A Hagues, I parishioner and Denise Gascoyne Parish Clerk

Public Forum:

The parishioner was asking for an update on the flooding of properties. Highways had taken legal advice and consulted his Flood Risk colleagues who said the culvert only serves a private riparian owned drain and also private ditches and transfers water from these to another area which is not highways. Therefore, this is a riparian matter and the responsibility of the landowner.  The Parish Council advised that the residents get together contact their insurance companies and see what can be done.

Dog Mess – Photographs have been taken of the dog which continues to mess on pavements in the village. These will be sent to NKDC for them to investigate. New dog posters had been received, these will placed around the village.

Bench – located on School Lane  had now been repaired by Cllr Harrison. 

Orchard – Cllr Davey had met with a representative from the Orchard group and gave a brief update. Cllrs thanked them for keeping us informed of progress.

Post Box – It as agreed to leave this in abeyance until we knew what was happening with the former Post Office.

The meeting began at 7.25pm

1.Chair’s Welcome:

The Chair welcomed everyone to the meeting.

2.Apologies for absence:

None.

3.Declarations of interest:

13(a) Cllr Miller

4.To approve as a true record the  notes of the meeting held on 13 February 2024. It was proposed, seconded and

Resolved: that the notes of the meeting held on 13 February 2024 be accepted as a true record. These were signed by the Chair.

5.Report from County Cllr/District Cllr Hagues:

Cllr Hagues said that Lincolnshire would receive £262million for transport links from the HS2 monies. There was not date as to when this would be received.
He said the Section19 Flooding should be completed by August this year.

6.Reports from Outside Bodies:

a. Village Hall – Cllr Blankley said a maintenance spread sheet was being drawn up. A breakfast would be held on 12 May.

b. CLT – Planning permission had now been received for the bench to be sited on Oasby Lane. Utilities searches are being made before the bench can be purchased.

c. Allotments – The new Chair of the Allotments had emailed. He said the allotments had been affected by flooding. All plots are currently let and there is a short waiting list should one become available.

d. St Mary’s Church – Nothing to report.

e. Cemetery – Nothing to report.

f. Playing Field – The Wendy House would be repaired as soon as the weather improved. It was classed as a Moderate Risk.

7.Parish Clerk Update:

a. Insurance – The insurance would soon be due. We would now need to fill in a ‘special events’ proposal form for the Fireworks. We also needed to confirm the level of insurance needed for use of chainsaws, brush cutters, strimmer’s etc. It was proposed, seconded and

Resolved: to contact the Insurance Company for full details.

b. The water leak on School Lane had still not been repaired, although marking had been placed on the site. It was proposed, seconded and

Resolved: to write again and remind them.

c. See 6(b) above.

d. Grit bins – There are 7 grit bins in the village. Cllrs Sirs and Harrison agreed to locate and photograph them. They would then be added to the asset list and reported if needed filling.

8.Correspondence:

a. Notification of traffic restriction Wilsford Level Crossing 10.00pm 16.03.24 to 6.00am 17.03.24 – annual level crossing test.

b. NALC Guidelines on email addresses – circulated to all Cllrs.

c. NKDC Newsletter February 2024 – circulated to all Cllrs.

d. LALC e-news – circulated to all Cllrs.

e. Clerks and Councils Direct – passed to Cllr Miller.

f. NBB Recycled furniture – passed to Cllr Miller

g. Parish Council Engagement Session – circulated to all Cllrs.

h. Town and Parish Council Newsletter – circulated to all Cllrs.

i. NK Plan 2024-2027 – circulated to all Cllrs.

9. Planning:

a. 24/0045 Planning permission for siting of a pre-built office pod in garden 47 Main Street – For information only.

b. 24/0289 Planning application for tree work in a Conservation Area 4 The Crescent. It was proposed, seconded and

Resolved: to make  no comments on this application.

10.Finance:

a. The Bank Reconciliations and Cashbook to 29 February had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the Bank Reconciliations and Cashbook to 29 February 2024 and authorise the Chair to sign.

The Approval List for BACS Payments had been circulated to all Cllrs. It was proposed, seconded and

Resolved: to accept the Approval List and authorise the Clerk to make the following payments

The Approval List for request of Pro-Forma Invoices had been circulated to all Cllrs. It was proposed, seconded and

Resolved: to authorise the Clerk to request Pro Forma invoices and pay on receipt.

11.Reports from Councillors:

a. Cllr Miller updated everyone on the open event to be held on 14 May 2024 from 6.00pm to 9.00pm. She had received replies from appox.17 parishioners wishing to have a table at the event and would co-ordinate the floor plan. Flyers would be printed,  and a report would be sent by Cllr Miller to the News and Views.

b. Update on flooded properties was discussed in the Open Forum.

c. The Clerk distributed the Security Compliance Checklist to all Cllrs. These were returned duly signed.

d. A grass verge on Main Street was continually being cut up by vehicles making an earth mound. Cllr Sirs agreed to investigate and report back.

e. An email had been received from the Community Speed Watch Team asking for an address to supply 8 30mph CSW passive signs. Councillors had no knowledge of who had requested these. It was proposed, seconded and 

Resolved: reply and ask who had put in the request, but as the 3 signs we have are in a poor state due to the weather to order 3 for delivery to the Clerk.

f.An email had been received from LCC asking where Electric Vehicle Charger Locations could be placed in Wilsford. This was discussed and it was proposed, seconded and

Resolved: Cllr Sirs would report back with a list of locations he felt would be suitable.

g. Cllr Miller gave an update on the Naturehood Project, She said she had been in touch with the Rutland Willow man, and it  may be possible to construct a willow arch. Need to remove 1/3 of the strong rampant will every 3 years. Funding would be applied from LCC. She agreed to get quotations for laying the blackthorn hedge. A working party would be arranged as there was still plastic etc needing removing. 

12.Review and Acceptance of Policies:

a. The Risk Management Policy had been circulated to all Cllrs. It was proposed, seconded and 

Resolved: to accept the Risk Management Policy and a copy would be placed on the website.

13. Training:

a. Cllrs Sirs – Play Area Inspection Course 13.03.24.

b. The Clerk had attended the virtual JADU Basic Course. This was led by LALC. It appeared that our website was non-compliant. Therefore, to get it up to date we had used the LALC WMS(Website Maintenance Service). We have purchased a block of 10 hours for the work, and we could purchase further hours in 5-hour blocks.

The Clerk was asked to write to Mr Bell and thank him for all the work he had done in the past.

14. Date of Next Meeting:

a. The date of the next meeting was confirmed as 09 April 2024 at 7.00pm in the small room of the village hall.

There being no further business the meeting closed at 8.55pm

It is important to understand that the information given above represents notes of the meeting which took place in the small room of the Village Hall, Wilsford, on 12 March 2024 and do not become Minutes of WILSFORD PARISH COUNCIL until accepted or otherwise at the next meeting.