May 2021 Minutes
MINUTES OF WILSFORD PARISH COUNCIL MEETING HELD VIA VIDEO LINK (ZOOM) ON TUESDAY 04 MAY 2021 IMMEDIATELY FOLLOWING THE ANNUAL MEETING AT 19.15PM
Present: Cllr S Davey(Chairman)
Cllrs M Harrison, Mrs J Clements, Ms M Miller, R. Sirs and K Corner.
In Attendance: County Cllr A Hagues and Denise Gascoyne Parish Clerk.
Public Forum:
The Parish Council commented on the lack of information and the signage in Wilsford Village. The road should have been closed for resurfacing on the 29th and 30th April, but it did not happen. The signs remained and residents had moved their cars. Cllr Mrs Clements also commented that there should have been a sign stating, ‘businesses open as usual’ She said the Post Office had lost trade over the two days.
Cllr Hagues said he had complained on our behalf to Highways. He said even the Highways Manager had not been notified. It appeared that the work was cancelled at the last minute due to ‘inclement weather’.
A report of fly tipping on Kelby Hill had been reported to the District Council.
Cllr Harrison reported that a root of a tree was protruding through the tarmac outside 31a Main Street. This would be reported to Highways as it was a trip hazard.
The meeting began at 19.50pm
1.Chairman’s Welcome:
The Chairman welcomed everyone to the meeting.
2.Apolgies for Absence:
There were none.
3.Declarations of Interest:
There were none.
4.To approve and accept as a true record the notes of the meeting held on 13 April 2021. The Chairman was asked to change the date of the meeting to 04 May 2021.
It was proposed, seconded and
Resolved: by a show of hands, that once the date had been changed, the notes of the meeting held on 13 April 2021 be accepted as a true record. These were signed by the Chairman and would be returned to the Clerk.
5.Reports from County Councillor and District Councillor:
Cllr A Hagues reported that all issues had been forwarded to the relevant department from the last meeting.
Cllr Sirs said it appeared there was now less heavy traffic using Kelby Lane and suspected that the work had been completed. Cllr Hagues said he suspected that there little that could done anyway.
b. District Cllr Jackson had sent his apologies and a report. This had been circulated to all Cllrs.
6.Reports from Outside Bodies:
a. Village Hall – Cllr Sirs reported that the village hall was noticeably quiet until it reopened on May 17th.
He said the CLT had now put the Lottery Funding application in, and it was a question of time to see if funding would be received.
A discussion had taken place as to whether to replace the current Steering Group with a functional body. This would have two members from the Village Hall, 2 members from CLT and two members from the Parish Council.
b. CLT – The CLT would like to put a bench on the playing field and perhaps another on Heath Lane.
Parish Cllrs discussed where to put the bench on the field. Cllr Ms Miller asked if we could agree on principal and discuss where it should be placed.
It was proposed, seconded and
Resolved: a bench could be purchased for the playing field, and to decide where it should be placed later.
Cllr Hagues was asked if the one on Heath Lane would need planning permission. He said where they place it would be depended on utilities and underground cables.
CLT had also asked about registering the pub and the Post Office as Assets of Community Interest’. After a short discussion, it was proposed, seconded and
Resolved: to take no further action at present.
c. Allotments – Nothing to report.
d. St Mary’s Church – Nothing to report.
e. Cemetery – The Chairman told the meeting that 12 to 15 people had turned up to clear the cemetery last weekend. Thanks were expressed to all who attended including Henry Tickler and Andrew Newton. It was noted that a small clearance may take part in October.
7.Parish Clerk Update:
a. The Clerk confirmed that we have been added to the list to purchase the Phone kiosk on Main Street. We had also received notification that we could adopt now. Parish Councillors discussed this and said this had been a tentative enquiry for the future. It was proposed, seconded and
Resolved: to write back to BT and say this was something for the future, but at the present time the phone box was still in use.
b. A reply had been received from The Post Office saying the post box on School Lane would not be moved back into its original location. They said the regulator Ofcom requires Royal Mail to ensure that 98% of all households should be within half a mile of a post box, and as this is the case in Wilsford no further action will be taken. After a short discussion, it was proposed, seconded and
Resolved: to take no further action and file the paperwork.
c. Cllr Sirs had checked both defibrillators and ‘The Circuit’ had been updated.
d. The latest information re holding Covid-safe council meetings had been circulated to all Cllrs.
8.Playing Field:
a. The order for the playing field maintenance had been placed with Fenland Leisure. Cllr Harrison reported that the goal needed new brackets for fixing the net. It was proposed, seconded and
Resolved: that Cllr Harrison purchase the required brackets and the Parish Council would reimburse him on receipt of the invoice.
Cllr Harrison reported that the three new dog bins were in position. One at the Cemetery/Allotment Lane entrance, one at the playing field entrance Blackberry Way and one at the playing field vehicle entrance. These would be reported to NKDC for emptying. He also said the gate post at the vehicle entrance is rotten and needs replacing. He would investigate and report back.
b. The Playing Field AGM notes from the playing field administrator had been circulated to all Cllrs.
9.Correspondence:
a. LALC e-news – circulated to all Cllrs.
10.Planning:
a. 21/0424 Planning permission to vary condition 4 to increase the height of externally stacked bales of Solid Recovered Fuel(SRF) from 4 metres to 4.5 metres New Earth Solutions(West)Ltd. FOR INFORMATION ONLY.
b. 21/0636 Planning application to fell conifer and thin Apple trees by 20% Chapel house. It was proposed, seconded and
Resolved: to make no comments on this application.
c. 21/0363 Planning permission to construction new showroom and offices Castle Quarry Sleaford Road. FOR INFORMATION ONLY.
d. 21/0551 Confirmation a TPO is not required to fell Silver Birch 16 Main Street. FOR INFORMATION ONLY.
11.Finance:
a. The Approval List for BACS Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved: by a show of hands to accept the following BACS payments and authorise the Clerk to make the payments.
Zurich Insurance £361.93
James Bell Maintaining Parish Council Website £25.00
Denise Gascoyne Zoom licence at 50% £79.15
R & W Office Newsletter £70.00
Tidy Gardens & Grounds Grass Cutting £222.00
b. The Approval List for BACS Staff Payments had been circulated to all Cllrs. It was.
proposed, seconded and
Resolved: by a show of hands to accept the BACS Staff Payments and authorise the Clerk to make the payments.
c. The Bank Reconciliations and Cashbook to 30 April 2021 had been circulated to all Cllrs. It was proposed, seconded and
Resolved: by a show of hands to accept the Bank Reconciliations and Cashbook to 30 April 2021, and to authorise the chairman to sign.
12.Reports from Councillors:
a. Cllr Ms Miller had met with the Conservation Officer Lincolnshire Wildlife Trust and Environment and Community Projects Officer and walked the village to discuss the Biodiversity/Wildlife Project. Cllr Ms Miller had circulated reports from the meetings. She said baby steps were already being taken. Ms Miller said she had already spoken to the contractor, and they had agreed to areas to be left for ‘no mow in May’ Signs would be purchased to show why these areas are being left uncut. This project would be on going and it was hoped to get funding towards this. To obtain funding it was usual for parish councils to match fund any projects. Volunteers would be requested in the summer when all the bands from the trees would be removed and clearing the debris in the undergrowth in the playing field. Also, the ground ivy and brambles could be cleared in The Pit. She said she would be looking at different opportunities for funding. The Conservation Officer and the Environment and Community Projects Officer would be invited to the next parish council meeting in June. It was proposed, seconded and
Resolved: that a new budget line would be opened Biodiversity/Wildlife and allocated with £1000 for this project, and to allow Ms Miller to order signs for the wildlife areas. The Chairman thanked Ms Miller for all her hard work so far.
b. The poo dog dispensers were ‘out of stock’ at present. As soon as they were back in stock they would be ordered. Where to place the dispensers was discussed. It was proposed, seconded and
Resolved: that one would be placed at the playing field entrance Blackberry Way and the other at Town End near the dog bin near the Beck.
c. Cllr Corner suggested we leave discussing Speed Watch until the next meeting. He agreed to contact District Cllr Russell Jackson.
13.Vacancy for a Parish Councillor:
a. The Clerk confirmed that if no request for an election had been received by 06 May, the parish council may co-opt at their meeting on 08 June 2021.
14.Training:
a. Nothing to report this meeting.
15. Date of Next Meeting:
a. The date of the next meeting was scheduled for 08 June 2021 in the village hall at 7.00pm. It was proposed, seconded and
Resolved: that only urgent business would take place as the Environment and Community Projects Officer and Conservation Officer would be present.
There being no further business the meeting closed at 20.31pm
Chairman ……………………….
Wilsford Parish Council
08 June 2021