May 2025 Agenda Annual Parish Council Meeting
WILSFORD PARISH COUNCIL
Parish Clerk: Denise Gascoyne, 82 Ermine Street Ancaster Grantham Lincs NG32 3QP
Tel: 01400 230745 email clerk@wilsfordpc.co.uk
http://wilsford.parish.lincolnshire.gov.uk
6 May 2025
Dear Councillor.
You are hereby summoned to attend the ANNUAL MEETING of WILSFORD PARISH COUNCIL on 13 MAY 2025 to be held in the small room of the Village Hall directly after the ANNUAL PARISH MEETING AND PLAYING FIELD MEETING
Denise Gascoyne
Parish Clerk
AGENDA
1. Election of Chair. To elect the Chair of the Parish Council and to receive the Chair’s Declaration of Acceptance of Office.
2. Election of Vice Chair. To elect the Vice-Chair of the Parish Council and to receive the Vice-Chair’s Declaration of Office.
3. To receive Declaration of Office and Members’ Disclosable Pecuniary and other interests. All Parish Councillors.
4. Election of Finance Officer. To elect Finance Officer to oversee the accounts.
5. Apologies for Absence. To receive and accept a0pologies for absence where valid reasons have been given prior to the meeting.
6. To approve and accept as a true record the notes of the meeting of the Parish Council held on 08 April 2025 and to authorise the Chair to sign the official minutes.
7. To review and accept New Model (2025) Standing Orders circulated to all Cllrs.
8. To review and accept 2025 Financial Regulations (Deferred until the next meeting)
9. To review and accept new/amended policies.
• Data Breach Policy
• Subject Access Request Procedure
• Record Retention Policy
10. To declare eligibility and adoption of The General Power of Competence (compliant with S.1-8 Localism Act 2011 and the Parish Councils (General Power of Competence Prescribed Conditions) Order 2012. (CILCA obtained 20.05.19).
11. To appoint a representative on the following.
• Allotments
• Biodiversity
• Cemetery/Churchyard
• CLT
• Playing Field
• Village Hall
12. To approve and accept The Asset Register to 31.03.25 circulated to all Cllrs.
13. Finance.
a. To read out, fill in, sign and date Section 1 of the Annual Governance and Accountability Return (AGAR) 2024/2025. Copy circulated.
b. To accept, sign and date Section 2 Accounting Statement (AGAR) 2024/2025. Copy circulated.
c. To accept Internal Auditors report. Copy circulated.
d. To sign and date Certificate of Exemption Part 2 (AGAR).
e. To sign of Statement of Accounts.
14. To review and accept the Insurance Policy and to resolve to pay the premium.
To Start Ordinary Parish Council Meeting.
15. Chair Update.
a. Update on Highway Issues.
b. Grass cutting – proposal from resident re ride on mower.
c. To accept quotation for new post and unmetered supply for defibrillator.
16. Reports from Outside Bodies.
a. Allotments
b. Biodiversity
c. Cemetery
d. CLT
e. Playing Field
f. St Mary’s Church
g. Village Hall
h. Handyman
17. Parish Clerk Update.
a. White Gates update
b. Update on gov.uk email addresses.
c. Confirmation Data Protection Fee has increased from £35 to £47, and budget has been adjusted.
18. Correspondence.
a. NKD Parish and Town Council April Newsletter.
b. Notification of traffic restriction 19.05.25 Main Street (between Back Lane and a point 150mm South) 8am – 5pm
c. LALC e-news
19. Planning.
a. E1A/01/25 to vary condition 2 of planning permission 18/0298 to increase general waste from 260,000 tonnes per annum to 350,000 tonnes per annum – our comments already circulated.
b. 25/0495 Planning application to remove lower branch Ash, Remove Yew 40 Main Street
20. Finance.
a. To resolve to approve and accept Bank Reconciliations and Cashbook to 30 April 2025. Circulated to Cllrs.
b. To resolve to approve and accept Staff BACS Payments as per The Approval List, circulated to Cllrs and authorise the Chair to sign and the Clerk to make the payments.
c. To resolve to approve and accept other BACS Payments as per the Approval List, circulated to Cllrs and authorise the Chair to sign and the Clerk to make the payments.
21. Report from Councillors.
22. Date of Next Meeting.
a. To confirm the date of the next meeting as 10 June 2025 at 7.00pm in the small room of the village hall.