October 2024 Minutes
MINUTES OF WILSFORD PARISH COUNCIL MEETING HELD ON 08 OCTOBER 2024 AT 7.00PM IN THE SMALL ROOM OF THE VILLAGE HALL
Present: Cllrs Sirs, Blankley, Harrison, Corner and Reseigh
In Attendance: One member of the public and Denise Gascoyne Parish Clerk.
Election of Chair.
Due to the resignation of Simon Davey, a new Chair to be elected. It was proposed, seconded and
Resolved: to appoint Cllr Sirs as Chair of Wilsford Parish Council until May 2025.
Election of Vice Chair.
As there was now a vacancy for Vice-Chair. It was proposed, seconded and
Resolved: to appoint Cllr Harrison as Vice-Chair of Wilsford Parish Council until May 2025.
Public Forum:
Andy Walton attended the meeting to apply for the vacant position of Handyman as advertised in the recent issue of News and Views. He explained his background etc to the Cllrs and produced a handout which showed areas of the village which he had noticed needed attention. The Chair thanked him for his time and said this would be discussed as Item 8(c) on the Agenda.
Cllr Corner had received reports about the speeding coming into the village. He said the speed limit should be standardised. There was a number of issues in the village that needed attention so the Highways Manager would be contacted to see if he would do a walkabout.
The meeting began at 7.20pm
1.Chair’s Welcome. The Chair welcomed everyone to the meeting.
2.Apologies for Absence. Apologies for absence will valid reasons had been received from Cllr Miller. It was proposed, seconded and
Resolved: to accept apologies with valid reasons from Cllr Miller.
3.Declarations of Interest. There were none.
4.To approve as a true record the notes of the meeting held on 06 August. It was proposed, seconded and
Resolved: to accept the notes of the meeting held on 06 August and these were signed by the Chair.
5. Reports from County/District Cllr Hagues
Cllr Hagues was unable to attend the meeting. He had sent a report which had been circulated to all Cllrs.
a.Update on Section 19 Flooding – next Agenda
b. Remedial Works to Footpath - next Agenda.
Action items a and b AH
6.Vacancy for a Parish Councillor.
a. The Clerk confirmed that we can now co-opt a Parish Councillor. Details will be put in the News and Views.
7.Reports from Outside Bodies.
a. Allotments – nothing to report.
b. Biodivesity - nothing to report.
c. Cemetery - nothing to report.
d. CLT
The bench was now in situ on Kelby Hill complete with a plaque. The bench is on the Approval List for payment.
e. Playing Field.
Cllr Harrison said areas of the playing field including the wildlife areas were looking a real mess and needed sorting. He asked for the wild areas to be put on the next agenda, to discuss whether it was necessary to continue with the wild areas.
The play Inspection had been done on 27 September and indicated two areas for attention. Most of the work had now been completed.
The only outstanding repair was to the skateboard pipe. The work had been ordered on 23 November 2023, but to date had not been completed.
Action VB
f. Village Hall.
The work on the kitchen was now complete, although they may look to replace the fridge. A lottery grant would enable them to improve the acoustics. A new back door had been ordered. Income was being generated. The breakfasts were ongoing, bingo would be continuing and there would be a pre-loved sale.
The committee had asked that two members of the parish council attend their next meeting on 05 November. After a short discussion Cllrs Blankley and Sirs agreed to attend the meeting.
8.Parish Clerk Update
a. The Clerk confirmed that the fly tipping on Wilsford Hill had been reported in August. This still remained therefore the Clerk would write again.
b. The Tree Inspection had been authorised. No report had been received to date.
Initialled ……………………
c.To discuss reinstating a Handyman for the village.
It was proposed, seconded and
Resolved: this item be moved to Item 15 on the agenda.
d. Although it had been reported that all grit bins have been filled, this was not the case. This would be investigated.
Action VB
9. Correspondence
a. Confirmation carriageway resurfacing scheme B6403 Ermine Street/High Dyke had been postponed until 2025. FOR INFORMATION ONLY.
b. LALC e-news – circulated to all Cllrs.
c. National Planning Policy Framework Consultation September 2024 – circulated to all Cllrs.
d. NKDC September newsletter – circulated to all Cllrs.
e. Greater Lincolnshire Devolution – a joint letter of thanks – circulated to all Cllrs.
f. LCC Community Newsletter September 2024 – circulated to all Cllrs.
10.Planning.
a. 22?0369 Planning approval to discharge condition 7 (hedgerow specification) and 8 (seeding specification) land along the Grantham to Bexwell Pipeline scheme.
b. 22/0923 Confirmation TPO not required for tree work 18 Main Street.
11.Finance:
a. Bank Reconciliations and Cashbooks to 31 August 2024 and 30 September 2024 had been circulated to all Clls. It was proposed, seconded and
Resolved: to accept the Bank Reconciliations and Cashbooks to 31 August and 30 September 2024. These were signed by the Chair.
b. A Retrospective Approval List and payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the following BACS Payment and the Chair to sign.
Chandlers Farm Equip. Stihl Hedge Trimmer £324.00
CB Ground Maintenance Grass cutting £730.00
Prowebs Email domain/hosting £160.00
R & W Office Supplies Newsletter £126.00
Wilsford Village Hall Hire Charges P. Council £16.00
Wilsford Village Hall Hire Charges Library £8.00
c. The Approval List for BACS Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved to accept the Approval List for BACS/DD Payments and authorise the Clerk to make the payments.
Initialled ………………………..
Broxap Bench £1203.60
CB Ground Maintenance Grass cutting £730.00
Edge IT Systems 5-year licence £234.00
ICO Data Protection (DD) £35.00
R & W Supplies News and Views £115.00
D Gascoyne Fees GDPR
Wilsford Village Hall Hire charges Library £8.00
Tidy Gardens Playing Field Maintenance £314.63
d. The draft budget had been circulated, this would be updated and recirculated before the next meeting.
e. The 5-year licence for Edge IT had been approved, and a payment would be made.
f. A new pricing agreement had been received from R & W Office Supplies; this would be discussed at the next meeting under the budget.
g. The Clerk confirmed Lloyds would be lowering their interest rates. FOR INFORMATION ONLY.
h. The Clerk confirmed a poppy wreath had been ordered.
12.Reports from Cllrs. None this month.
13. Training.
a. The latest LALC training had been circulated to all Cllrs. If any Cllr wished to attend they should contact the Clerk.
14.Date of Next Meeting.
a. The next meeting was confirmed as 12 November 2024 at 7.00pm in the small room of the village hall.
15. To resolve to exclude the media, press and members of the public from the meeting in accordance with S.1(2) Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be transacted.
It was proposed, seconded and
Resolved: that the Parish Council would employ a Handyman 12 hours per month on a trial basis for 6 months. A contract would be drawn up.
There being no further business the meeting closed at 8.10pm
Chair ……………………………
Wilsford Parish Council
12 November 2024
It is important to understand that the information given above represents notes of the meeting which took place in the small room of the village hall on 08 October 2024 and do not become minutes of Wilsford Parish Council until accepted or otherwise at the meeting.