September 2025 Minutes
MINUTES OF WILSFORD PARISH COUNCIL MEETING HELD ON 09 SEPTEMBER 2026 AT 7.00PM IN THE SMALL ROOM OF THE VILLAGE HALL
Present Cllr Sirs (Chair) Cllr Harrison (Vice-Chair)
Cllrs Blankley, Reseigh and Brickles
In attendance County Cllr Whitaker, District Cllr Hagues (7.30pm) 2 members of the public and Denise Gascoyne (Parish Clerk)
Public Forum
The Chair of the village hall attended the meeting. She said bookings were good and events were being planned soon. She reminded Cllrs that the Breakfast Sunday was this week.
An email had been received from the organisers of the recent Family Fun Day. They thanked the parish council for their sponsorship and said the event was a great success. Many people had said making this an annual event would be supported by them. Therefore, they have planned a meeting for 22 September to form a committee.
The meeting began at 7.15pm
1.Chair’s Welcome.
The Chair Cllr Sirs welcomed everyone to the meeting.
2. Apologies for absence.
a. Apologies for absence with valid reasons had been received from Cllrs Miller and Corner. It was proposed, seconded and
Resolved that apologies for absence with valid reasons be accepted from Cllrs Miller and Corner.
3. Declarations of Interest
There were none.
4.To approve as a true record the notes of the meeting held on 08 July 2025. It was proposed, seconded and
Resolved that the minutes of the meeting held on 08 July 2025 be accepted as a true record and these were signed by the Chair.
5.Reports from County Cllr Whitaker/District Cllr Hagues.
a. Cllr Whitaker briefed the parish council on the North Hykeham Bypass and the Grantham Bypass.
Cllr Whitaker added that he had been informed that the yellow lines due to be put around the Plough Public House would not now be happening. He said LCC had investigated and said there were no obstruction/safety concerns. Cllr Sirs noted that this request had already been passed, public consultation had taken place, and we should just be awaiting formal action.
During the subsequent conversation it transpired that there was confusion between the approved activity around the Plough and another request under consideration in the area of the Crescent, which had not been approved. The Clerk would pass Cllr Whitker copies of the relevant documents to enable him to verify the situation.
Concerning the Crescent Cllr Blankley agreed to ask residents to provide photographs of the offending vehicles to prove there was a problem in the area.
Cllr Whitaker said the Mayor of Greater Lincolnshire had launched UK LORE – Lincolnshire Opposes Renewable Eyesores. She had met with NKDC to discuss creating jobs especially in farming and agriculture. Money had been put into the Dental School. She wanted carers to be paid proper wages.
A great exhibition of Lincolnshire would take place on the Lincolnshire Showground on 21 October 2025. Sponsors were being sought.
6.Chair Report
a. Outstanding Highways Issues – most had been dealt with in 5a above.
b. Village Gateways – only one response from News and Views. As the requested speed limit was still outstanding, it was proposed, seconded and
Resolved to wait until an outcome of the speed limit had been reached and then decide what to do at a future meeting.
c. Fireworks – This year the Fireworks would take place on Friday 7th November. As it was Remembrance Sunday on the 9th and this year would be held in Wilsford Church, organisers felt that a Saturday event requiring field clearing on the Sunday was impractical.
7.Reports from Outside Bodies
a. Allotments – Cllr Brickles said that there was a couple of untidy plots. The water butts had been refilled but with lack of rain were now getting empty. He said the hedge bordering the allotments needed cutting back.
b. Biodiversity – Cllr Miller had sent her apologies but had sent an email re willow and hedge laying. The work would take place January/February. The costing was a little vague and it was proposed, seconded and
Resolved to ask for a total cost estimate to ensure we have allocated the correct amount in the budget.
c. Cemetery – nothing to report.
d. CLT - nothing to report.
e. Playing Field -Cllr Harrison reported that chain had been stolen from the play area and this needed replacing. It was proposed seconded and
Resolved to purchase chain and the shackles.
Cllr Harrison said that dog-fouling signs had gone missing and some moved. It was unsure whether Cllr Corner still had a stock. If not, it was proposed, seconded and
Resolved Cllr Harrison to purchase new dog-fouling signs and position them.
Cllr Harrison said that the footpath to the half-pipe was overgrown, and roots were pushing up the slabs. It was proposed, seconded and
Resolved that Cllr Sirs and the Handyman would investigate to see if this were something the Handyman could do. If not quotations would be sought.
f. St Mary’s Church – Nothing to report.
g. Village Hall -nothing further to report
h. Handyman – The Handyman had submitted his report from July/August, which was read by all Cllrs. Cllr Harrison said the weeds in the guttering on School Lane needed attention. The Handyman would be asked to investigate.
Cllrs were happy with the work done by the Handyman, and it was proposed, seconded and
Resolved to continue his employment with Wilsford Parish Council
8. Parish Clerk Update
a. The Clerk confirmed that the grass cutting contract price would remain the same for 2026/2027.
b. The Clerk confirmed that hire charges for the village hall would remain the same for 2026/2027.
9. Updated/Progress on unresolved Issues
a. In his absence Cllr Corner was thanked for his continued hard work in pressing for the unmetered supply for the defibrillator. The work was now programmed for Wednesday 24 September when the defibrillator would be moved from the old Post Office to Town End.
10.Correspondence
a. NKDC Town & Parishes Newsletters – circulated to all Cllrs.
b. LALC e-news – circulated to all Cllrs.
c. NKD Town & Parish Presentation – circulated to all Cllrs.
d. LCC Town & Parish Newsletters – circulated to all Cllrs.
e. New Community Resilience Newsletter – circulated to all Cllrs.
11. Planning
a. 25/0653 Planning permission for erection of first floor side extension 31 Main Street. FOR INFORMATION ONLY.
b. 25/1004 Planning application for various tree works 16 Main Street Wilsford. It was proposed, seconded and
Resolved to make no comments on this application.
12. Finance.
a. The Bank Reconciliations and Cashbooks to 31 July and 31 August 2025 had been circulated to all Cllrs. It was proposed, seconded and
Resolved to accept the Bank Reconciliations and Cashbooks to 31 July and 31 August. These were signed by the Chair.
b. The Retrospective Approval List for August Staff BACS Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved to accept the Retrospective Approval List for Staff Payments.
c. The Retrospective Approval List for August BACS Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved to accept the Retrospective Approval List and the following payments that had been made.
|
CB Grounds Maintenance |
Grass Cutting |
£790.00 |
|
Fields In Trust |
Public Liability |
£93.00 |
|
Mr Colin Ward |
News and Views |
£95.00 |
|
Prowebs |
Email domain and licence |
£160.00 |
|
Wilsford Village Hall |
Hire charges |
£16.00 |
d. The Approval List for Staff BACS Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved to accept the Approval List for Staff BACS Payments amounting to £598.05 and authorise the Clerk to make the payments.
e. The Approval List for BACS Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved to accept the Approval List for BACS Payments and authorise the Clerk to make the payments.
|
CB Grounds Maintenance |
Grass Cutting |
£790.00 |
|
Edge IT |
Contract and Licence |
£241.20 |
|
Colin Ward |
News and Views |
£122.00 |
|
Silk Willoughby PC |
Stationery 1/3rd |
£163.74 |
|
Wilsford village hall |
Event hire donation |
£80.00 |
f. The Parish Council had funded the hire charge for the Library visits for the past six months. It was proposed, seconded and
Resolved that unless the organiser requested the parish council to fund the hire charge, this would cease.
g. The Local Government Services Pay Agreement 2025 had been received. The back pay for the Clerk had been claimed in August.
h. PKF Littlejohn had logged Wilsford Parish Council AGAR ‘exempt status’ for year ending 31 March 2025.
i.The first draft of the budget had been circulated to all Cllrs. This would be updated for the next meeting.
j. The Clerk confirmed the Funding Request Form 2026-2027 had been added to the website.
k. The Clerk confirmed the Litter Picking Grant from NKDC had been applied for.
13.To adopt the following policies.
• IT Policy
It was proposed, seconded and
Resolved to accept the IT Policy and a copy would be added to the website.
14.Reports from Cllrs
Cllr Brickles had reported the footpath outside 14 Main Street on Fix My Street
15. Training
a. The LALC Training Policy had been circulated to all Cllrs. Cllrs were reminded to contact the Clerk should they wish to attend any training.
16. Date of Next Meeting.
a. It was confirmed that the date of the next meeting would take place on 14 October 2025 in the small room of the village hall at 7.00pm.
17.To resolve to exclude the media, press, and members of the public from the meeting in accordance with S.1(2) Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of business to be transacted regarding staffing matters.
Vacancy for Clerk - This item was cancelled as other applicants had not returned their application forms.
There being no further business the meeting closed at 8.15pm.
Signed ………………………………
Chair Wilsford Parish Council
14 October 2025